• Practical information

Practical information

Registration fees VAT included
Registration fee (until 22.02.2023) 396 EUR
Late registration fee (23.02. – 18.04.2023) 450 EUR
Registration fee for Accompaning person (until 22.02.2023) 288 EUR
Late Registration fee for Accompanying person (23.02. – 18.04.2023) 360 EUR

   

Accommodation VAT included
Standard single room (2 night) 248 EUR
Standard single room (2 night) 372 EUR
Standard twin room (2 nights) 268 EUR
Standard twin room (3 nights) 402 EUR

Registration fees includes:

REGISTRATION FEE ACCOMPANYING PERSON
  • Participation on the Congress on April 27-28, 2023
  • Buffet Dinner at Nordic Hotel Forum on April 26, 2023
  • Congress Coffee Breaks and Lunches 
  • Congress Gala Dinner on April 27, 2023
  • Buffet Dinner at Nordic Hotel Forum on April 26, 2023
  • Excursion program on April 27, 2023
  • Congress Gala Dinner on April 27, 2023
 
  • Excursion program on April 27, 2023
 

Congress website

www.onlineexpo.com/EVS2023

 

Discover Estonia  

Visit Estonia: https://visitestonia.com/en/  

Visit Tallinn: https://www.visittallinn.ee/eng 

 

Congress venue  

Nordic Hotel Forum 
Viru väljak 3, Tallinn 
https://www.nordichotels.eu/en/
Phone: +372 622 2900 
E-mail: forum@nordichotels.eu 

 

Accommodation  

Please choose the registration fee according to your stay. 

If you would like to extend your accommodation, please contact congress secretariat: info@conferencemasters.eu

Registration and accommodation booking will be confirmed after receiving the payment. 

Accommodation includes: standard room, buffet breakfast, unlimited access to the leisure centre, applicable taxes and fees.  

Each room contains carefully selected duvets, pillows and bed linen, air-conditioning, an LCD TV, Wi-Fi, a safe deposit box, a minibar and a hairdryer.  

Check-in is available from 14:00 p.m. 

Check-out at 12:00 a.m. 

 

Terms of cancellation  

Deadline Fee

Cancellation until February 22, 2023 

100% refund of the fees 

Cancellation from February 23 – March 22, 2023 

50% refund of the fee 

Cancellation after March 22, 2023 

No refund 

  

Arrival / Departure transport  

Participants are kindly requested to make their own arrangements for transportation from and to the airport. The Tallinn Lennart Meri Airport (http://www.tallinn-airport.ee/en/) is located 4 km from the city centre, which is approximately a 15-minute drive, depending on traffic.  

 

By taxi  

The journey from the airport to Tallinn city centre takes approximately 10–15 minutes and costs around 10 €. The official taxi partners of Tallinn Airport are Forus Taxi and Tallink Taxi whose cars will be waiting for passengers right in front of the terminal doors.  

Forus Taxi 
Phone: +372 612 0000 
https://forustakso.ee/en/  

Tallink Taxi 
Phone: +372 640 8921 
Website: www.tallinktakso.ee/front-page  

 

By bus  

Airport bus stops are located at the city side of the passenger terminal next to the tram stop. 

You can enter the terminal from the bus stops by escalator or elevator, going to the arrival area. Tallinn City Transport Busses No. 2 and No. 65 stop at the airport. You can check out the bus timetable HERE. 

Both Tallinn Ühiskaart Transport Card and single tickets can be used on city buses. Tickets are sold by the bus driver at the entrance to the bus, the ticket price is 2 euros. 

The airport bus station also has a self-service ticket dispenser where you can buy tickets for buses stopping at the airport on the way to Tartu. The machine accepts card payments.  

 

Transfer  

Transfer from Nordic Hotel Forum to the gala dinner and back to the hotel will be provided by organisers.  

 

Registration / Identity badges

Each participant is kindly requested to register online by 22 March 2023.  

Welcome and registration desks will be open at the Nordic Hotel Forum on Wednesday, 26 April 2023, from 14:00 to 19:00. Delegates arriving later will be able to register at the meeting venue on Thursday, 27 April 2023, from 08:30.  

At the registration desks, participants will receive their identity badges and working documents upon presenting their ID document. Participants are kindly requested to wear their identity badges visibly at all times during the event. If you lose your identity badge, please contact the organisers immediately.  

 

Interpretation  

Simultaneous interpretation will be provided in English, German, Italian and Polish.  

 

WiFi  

WiFi is available at the conference venue.  

 

Catering  

Lunches and coffee breaks will be served in the foyer of the conference centre. Vegetarians and persons with food allergies are kindly asked to inform the organisers in advance by providing the relevant information on their registration form.  

 

Social events  

Gala dinner with music by The Swingers will be held at Flower Pavilion. Dress code: smart casual.  

 

Smoking  

Smoking is permitted only in a designated smoking room or outside.  

 

Climate and weather  

In April, the average temperature is around 4°C. Detailed weather forecasts are available at http://www.ilmateenistus.ee/?lang=en.  

 

Local time  

Time zone GMT +2.  

 

Currency  

The currency of the Republic of Estonia is the euro.  

 

Emergency number is 112.  

 

Electricity  

The electricity supply in Estonia is 230 volts. Type F power sockets are in use.  

 

Contacts  

Organisers 

Kristi Kail 
Kristi.kail@tallinnlv.ee 

 

Congress Secretariat 

info@conferencemasters.eu  

Website: www.onlineexpo.com/EVS2023  

Nordic Hotel Forum

Contacts of organizer

Nordic Hotel Forum, 3, Viru väljak, Südalinn, Kesklinna linnaosa, Tallinn, Harju maakond, 10111, Estonia
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